Expense Tracking

Upload and Done

Snap a photo of a fuel receipt, forward a maintenance invoice, or upload an insurance bill. AircraftMX reads the document and extracts the date, amount, vendor, and category — logging the expense accurately with zero effort. No more typing in line items or losing receipts in a shoe box.

Categorize and Flag Deductions

Every expense is automatically categorized — fuel, maintenance, insurance, hangar, avionics, parts, inspections, taxes, fees, and more. Each line item includes a tax-deductible flag, so deductible expenses are marked as they're created — no end-of-year guessing about which costs qualify. You can always review and adjust categories or details if needed.

Sort, Filter, and Analyze

The expense list gives you a sortable, filterable view of every dollar spent on your aircraft. Filter by category to see all maintenance costs, all fuel costs, or all insurance payments. Filter by date range to analyze spending by month, quarter, or year. Running totals help you understand your true cost of ownership and identify where the money goes.

One-Click CSV Export

When tax season arrives or when your accountant needs data, export your expenses to CSV with a single click. The export includes every field — date, amount, category, vendor, description, and tax-deductible status — in a clean format that imports directly into accounting software or spreadsheets. No more manually assembling expense records from multiple sources.

Partnership Transparency

For partnerships, shared expense tracking provides transparency that prevents disputes. Every partner can see what's been spent, on what, and when. Combined with flight logs and business-use tagging, expenses paint a complete financial picture of your aircraft operations — from per-hour operating costs to annual fixed expenses to tax-deductible totals.